Day of Coordination

  • Offer preferred vendor listing for third party services (i.e. floral, cake, photo, etc…)
  • Assistance in contacting and booking Outside Providers (third party services)
  • Provide bride, groom and two guests with invitation to private tasting and vendor expo
  • Assistance in scheduling catering consultation and confirming payment schedule with caterer
  • Create customized floor plan and setup notes based on event style and needs
  • Assist with gathering all details to create Wedding Ceremony & Reception template – bridal party processional notes, special songs or traditions, etc…
  • Create timeline of events for vendors, bridal party, ceremony and reception flow – be sure your scheduled events meets your rental agreement with venue and catering service
  • Provide ceremony program templates and assists with creating the order of ceremony, processional details and reserved pew seating
  • One week prior to event, call and confirm Outside Providers arrival times and setup details
  • Coordinate and direct rehearsal and ceremony
  • Provide Onsite Bridal Emergency Kit
  • Manage all event setup and breakdown
  • Check in and out of all Outside Providers
  • Execute event timeline and production details
  • Assist with pinning personal floral for bridal party and family
  • Welcome all guest and assists with directing late arrivals into ceremony area
  • Gather all ceremony attendees, bridal party and officiate for processional line up and assist with signaling everyone for ceremony
  • Gather wedding party and family members for post ceremony photos with photographer
  • After photos and before grand entry, will bustle wedding dress and coordinate pre reception drinks and appetizers with caterer for bride and groom (private time)
  • Make copy of Marriage License for BM file and one copy for client (i.e. honeymoon)
  • If needed, assist MC with bridal party line up and introductions for special guests (i.e. parents)
  • Manage reception floor and behind the scene details during dinner and dancing
  • During reception, will load wedding gifts and inventory items (if not being used) into pre designated vehicle
  • Collect cake accessories/rentals and top layer of cake to load with gifts
  • Confirm that all client belongings are safely packed and loaded in designated vehicle (i.e. bride and grooms departure vehicle or parents of bride or groom).
  • Coordinate ―To Go food for bride and groom departure vehicle
  • Assist MC with coordinating all guests to exit once event concludes for departure farewell
  • Follow up with client post event (one week) to ensure client received all belongings and proceed with
  • closing file